On this page you will find information regarding registration fees, discounts and options for financial assistance.  Please email or call us, if you have any questions.

Click on any of these links to find specific information.

Cancellation Policy
Discounts and Financial Aid
Early Bird Camping (Wednesday)
Group Registration
How to Calculate Your Registration Fee
Late Departure Fees
Merchant and Bodyworker fees
Payment plans
Registration Fee for 2012
Registration Fee Payment at the Festival
Scholarship
Staff Positions
Volunteer
Workshop Leaders discount
Work Trade discount
Young women and girls discount

Registration Fees for 2012

We are dedicated to keeping registration fees as low as possible.  Fees are only raised when it becomes necessary for us to be able to cover the costs of the festival.  Sliding scale is available with registration prior to March 31, 2012.  Currently, we accept personal checks, money orders, and payment through Pay Pal. 

Base Registration Fee

If registration is received with a minimum $75 deposit on or before March 31, 2012 the cost will be $285 to $325, from April 1st to August 1st the cost will be $300 to $325. Final payment will be due on or before August 1, 2012. 

If you do not complete your payment by August 1st you will be required to bring the remaining amount due, in CASH to the festival.

Other Fees

An optional Wednesday night camp out is available, add $25 to the Base Fee. 

Merchants and body workers may sell goods and/or services at the festival for a $25 fee, or for a donation of goods or services valued at $25 or more.

RegistrationFee Payment at the Festival

If you have not completed your payment by August 1st or if you wish to pay at the festival instead of in advance, please indicate this when you send us your registration form.  The  fee for payment at the door is $325. 

Discounts and Financial Aid

Young Women and Girls

Girls 7 and Under:  Free
Girls 8-12:   $140
Young Women 13-18:  $60 discount off the regular adult fee

Groups Registering Together

Groups of 4 or more registering together receive a 10% discount off their Base Fee.  The discount does not apply to the $25 fee for Wednesday night or the $25 Merchant fee.  If registering by mail, please include a note indicating that a group discount is being taken, and list the women in the group.  If registering online, please include the group discount information in the "Comments" section on the registration form.  Minimum deposit of $75 per woman required.

Workshop Leaders

Workshop presenters are eligible for a $25 discount for one workshop, or a $50 discount for multiple workshops.  A Workshop Registration Form must be submitted for each workshop.  For more information about presenting a workshop, please click here for a Workshop Leader Guide and Workshops and Rituals Information.

Staff Positions

Elderflower Womenspirit Festival would not be possible without the help of the women who assist in organizing the festival each year.  Women who take on the responsibility of a staff position are eligible for a discount.  There are three staff position levels available:  Full Staff ($80), Half Staff ($40), and Quarter Staff (Community Service Waiver).  All staff positions must be arranged with the Council before receiving a discount.  Please call or email us to request a Staff position.  Check the open Staff Positions to choose one that you might with to fulfill.
 
 

Work trades

Currently, women who attend the festival have the opportunity to earn $10 per hour assisting with dishwashing and kitchen help after meals. A sign up sheet for available shifts is posted at the festival. On occasion, other work trade positions become available depending on the needs of the festival.

How to Calculate Your Registration Fee

• Determine your Base Registration Fee, according to the sliding scale listed above.
• Subtract any discounts which you may qualify for.
• Next subtract the discount for group registration, available for groups of six or more.
• Add any additional fees, such as the Early Camping or Merchant fee.

Registration fees may be paid in installments.  Submit your registration , with a minimum deposit of $50, and a written schedule of planned payments.  Payment in full must be received by June 30, 2012.  You will not be billed for future payments. Also, recurring payments can be set up via Pay Pal.

Scholarships

Elderflower Womenspirit maintains a Scholarship Fund, to assist low income women or women having a temporary financial crisis.  Partial scholarships are awarded, depending on available funds.  If you need a scholarship, please submit an Online Scholarship Application Form or fill this out Scholarship Application (doc) and mail it to the address at the bottom of the page. 
 

Cancellation Policy

If notice of cancellation is received by July 31, 2012, any fees paid will be refunded, minus a $50 processing fee.  No refund is available for cancellations after that date.  Please allow 4 to 6 weeks to receive your refund.

Late Departure Fees

We are required to leave the Woodlands preferably by 11 am, but no later than 12 noon on Sunday.  This is to be sure the camp can be cleaned and made ready for campers that may be scheduled to arrive Sunday afternoon.  Please plan for departure accordingly.  Campers remaining in the campground after the scheduled departure time will be billed a surcharge of $100.